Dashboard Options in Power BI

Last updated on Sep 27 2021
Bhavin Mukherjee

Table of Contents

Dashboard Options in Power BI

In this blog, you’ll learn about the various dashboard options available in Power BI.

Exploring Different Datasets

Power BI tool provides a lot of options to explore the datasets. When you are performing on your BI report or dashboards, you can use Power BI look for quick insights. Navigate to the datasets section on the left side of the tool UI, click the three dots (…) and click Get Insights.

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Exploring Datasets

When you select the Get Insights option, it runs all the algorithms in your dataset and once it is complete, you get a notification that insight is prepared for your dataset.

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Insight prepared

You can click the View Insights option and the tool will show you all chart representations of your data insights. You can any time go to this option and check insights option in your dataset.
When you publish a report back to Power BI service, you furthermore may get an option of Quick Insight on the first page.

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Quick Insight
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Quick Insight

Creating Dashboards

In Power BI, you can create a dashboard by pinning visualizations from BI reports that are published employing Power BI desktop. All the visualizations that are created employing Power BI service are also available for pinning to create dashboards.
In Power BI, if you want to pin a visual, open the BI report on the facility Power BI service. At the highest of the visual, select the pin icon.

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Pin icon

When you use the Pin option as shown as shown within the above screenshot, a new dialog box appears as shown within the following screenshot. It asks you to create a new dashboard or select an existing dashboard to put the visual from the dropdown list. If you don’t have an existing dashboard, then this option is greyed out.

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New dashboard

Once you click the Pin button, you’ll get a confirmation that your visualization is “Pinned” to the dashboard. You can click My Workspace and check the dashboard.
Once your dashboard is made, you can use different options to configure the dashboard.

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Configure dashboard

Sharing Dashboards

When you publish your BI report to Power BI service, you can share reports and dashboards with other users in your organization. Sharing a dashboard is very easy in Power BI.
You have to open the dashboard in Power BI service and click the Share option at the top right corner of the screen.

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Share

The sharing feature is only available with Power BI Pro version. You can also use the 60-days free trial for Power BI Pro as shown within the following screenshot.

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Power BI Pro

Click the Try Pro for free to start a trial. Select the Start Trial and Finish, and you’ll get a confirmation that 60-days trial has started. When you click the Share dashboard, you’ll get options in a new window. You have to enter the email Id of the user with whom you want to share this dashboard.
You can allow recipients to share the dashboard with other users or send email notifications. You can also provide a direct URL to users and they can access the dashboard directly.

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Sharing Dashboards

Tiles in Dashboard

When you check More Options within the dashboard, you can see an option of Focus Mode and other different options within the dashboard.
Focus Mode is employed to ascertain all the info within the dashboard/report at your dashboard data. When you have multiple values within the dashboard, you can use the Focus Mode for a better view of the objects within the dashboard. If there are any columns, which are not shown due to space issues, you can also view those employing the Focus Mode.

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Focus Mode

Focus Mode is employed to see all the data within the dashboard/report. It is also possible to pwithin the visual directly from Focus Mode to a different dashboard by selecting the Pin icon.
To exit the Focus Mode, you can select the Exit Focus Mode option.

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Exit Focus Mode

You can also use the Tile Details option to edit few formatting changes. This option allows to change the tile’s title, subtitle, last refresh time and date, and other details, such as creating a custom link for your dashboard.

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Tile Details
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Tile Details

Data Gateway

You can connect on-premise data sources to Power BI service employing a data gateway. You can also use a version of data gateway that doesn’t include any administration configuration and it is called as Personal Gateway.
You can set up Personal Gateway by logging into Power BI service. You have to select the download icon on the top right-hand corner of the screen and click Data Gateway.

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